Step-by-Step Guide to Registering Spaza Shops in South Africa

JOHANNESBURG – As the deadline approaches for rural and township spaza owners and vendors to register their businesses, the government has released a step-by-step guide to assist entrepreneurs in applying for trading permits.

Last week, President Cyril Ramaphosa emphasized the urgency of compliance, urging all spaza shops and food-handling facilities to register with their local municipalities. This directive forms part of the government’s efforts to curb recurring foodborne illnesses, which have tragically claimed the lives of at least 22 people, including children, nationwide.

Aiming to Protect Communities

The President outlined the critical goals of these interventions, which include removing hazardous pesticides from circulation, safeguarding children from harmful substances, and preventing future outbreaks of foodborne illnesses.

To enforce these measures, President Ramaphosa mandated that all spaza shops and food-handling facilities register within 21 days, starting November 15, 2024.

Reporting Illegal Practices

Municipalities are also tasked with implementing a complaints procedure for residents to report illegal business activities. This system will include details on the appeals process for rejected applications.

Legal Implications

Under the Immigration Act of 2002, it is a criminal offense to assist or enable an undocumented foreign national to conduct business in South Africa or to help an undocumented individual obtain a business license.

Compliance Is Key

These measures aim to formalize informal businesses, improve public health standards, and ensure adherence to the law. Spaza shop owners and vendors are encouraged to act promptly to meet the registration deadline and contribute to safer, healthier communities.

Registration Guidelines

Small business owners can follow these procedures to comply with government regulations:

1. Where to Register:
   • Registration for trading permits can be done at municipal offices or designated sites communicated by municipalities.
2. Timeline:
   • Registration is open from November 15 to December 13, 2024.
3. Accessing Forms:
   • Application forms are available at municipal offices or on municipal websites.
4. Submitting Applications:
   • Completed forms must be submitted to the municipal manager or an authorized official.
5. Required Information:
   • Business owner’s full name, surname, gender, and disability status.
   • Identity number.
   • Physical and postal addresses of the business.
   • Location of operations.
   • Description of goods or services offered.
   • Citizenship status and relevant documentation for foreign nationals (e.g., passport, Section 22 asylum seeker permit, Section 24 refugee permit, or valid visa).
6. Affidavit Requirement:
   • Applicants must provide an affidavit declaring that they do not engage in illegal trade and that their business adheres to applicable norms and standards.
7. Verification Checks:
   • Municipalities, in collaboration with law enforcement agencies, may conduct background checks to verify the legality of business activities.
8. Permit Issuance:
   • Once all conditions are met, business owners will receive a registration card or permit, which must be displayed and available for inspection at all times.